Finance and Operations



School Department Budget
The Budget Book is designed to provide an overview of all School Committee funds.

  • Local budget
  • Special revenue funds including grants
  • Revolving accounts
  • Food service

The purpose of the annual book is to give the reader a grasp of the revenue parameters (state aid and local contributions) for the coming fiscal year including  all potential salary and general expense costs (showing where costs fall, are listed and accounted for).

 Budget priorities are aligned with and informed by our Strategic Plan process, school level feedback sessions and regular stakeholder surveys.

Budget Reporting
Each month the Finance & Operations office presents current financial reports to the school committee to allow for transparent oversight of school spending. Meetings are broadcast live and meeting recordings are available on New Bedford Cable access [NB Cable Access Link]. Monthly reports are posted here [Monthly Monitoring Reports Link].

Andrew O'Leary
School Spending
At its simplest the budget is made up of salaries & wages and goods and services. Salary and wage rate and payments are determined by collective bargaining and individual contracts  posted here:[Contracts Link]. The purchase of goods and services is managed by Finance & Operations team members trained and qualified in public procurement [Purchasing Dept's Manual of Policy & Procedures 2018].

Procurement of Goods
Goods and services category can encompass school supplies, departmental supplies, software subscriptions and maintenance of same, legal services, and also include vendor provider services in those areas where the district's "in house" capacity is limited (nursing services , ABA services etc.).

Tangible supplies are procured consistent with Massachusetts General Law 30B guidelines, a with a large percentage of tangible supplies purchased under cooperative or state bid contracts. The district has successfully partnered with the following cooperatives and purchasing collaboratives: MA OSD, MHEC, TIPS. TEC, AEPA.  Such contracts are bid in advance and are available for the district to purchase allowing best value, compliant procurement. 

A   M   O     T      TIPS
 
FY21 Preliminary Budget Book
FY21 Dept-Program by Cost Center  (download full zip file)
FY21 Dept-Program by Function Code (download full zip file)

FY21 School and Department Budgets by Function code
FY21 School and Department Budgets by Cost Center code
All FY21 Budgets by Function   (download full zip file)
All FY21 Budgets by Cost Center (download full zip file)
City of New Bedford Financial Reports
FY20 Budget Book
FY19 Budget Book
FY18 Budget Book
FY17 Budget Book

Facilities & Maintenance
AHERA Letter 2018
Facilities Rental Application

Useful Forms
30B Letters
Bid Sheet
Billing for Reimbursement
Conf. Rm Reservation Form
Donation Acceptance Request Form
General Fundraising Request Form
Invoice Template
Mileage Record Sheet 
Request for Internal Transfer
Requisition Form
Requisition Process

School Crisis Team Mtg - Advisory Report Form
Shred Request Form
Shred Request Instructions
Shredding Records Retention Schedule
           http://retweb.sec.state.ma.us/retweb/retention/schedules.asp
           http://www.doe.mass.edu/lawsregs/603cmr23.html?section=06

State Contract Cert. Form
Student Records Instructions & Letter Template
Student Activity Account (SAA) Forms
Surplus Request Form
Transfer of Funds Request Form
Travel Expense Report
Vacation Request Form (Non-Union) 
Vendor Request Form
W-9 Form (2018)

Procurement
Purchasing Dept's Manual of Policy & Procedures 2018
Procurement Charts
Procurement Bid Sheet


 

Andrew O'Leary
Assistant Superintendent of Finance and Operations
aboleary@newbedfordschools.org
508-997-4511 x 14200

Rachel Bento-Cunha 
Budget Analyst
rbento@newbedfordschools.org
508-997-4511 x 14252

Shelley Hebert
Administrative Assistant
shebert@newbedfordschools.org
508-997-4511 x 14250

Laura Neves
Administrative Assistant
lkneves@newbedfordschools.org
508-997-4511 x 14251